What is Embezzlement Tracking and Why is it Important?

Embezzlement tracking is the process of recording corporate assets, such as fixed assets, equipment, and devices, that a business hands over to its employees and determining responsibilities. It systematically tracks who owns computers, phones, office furniture, security badges, and similar items, when they were acquired, and under what conditions they were transferred. This process not only helps maintain records but also helps the company manage its resources more efficiently and securely.

The Benefits of Embezzlement Tracking for Companies and Employees

For companies, embezzlement tracking helps prevent potential losses and unnecessary expenses, in addition to ensuring inventory control. Knowing who is responsible also helps maintain internal order and streamlines auditing processes. Human Resources departments save significant time in this process and prevent errors resulting from manual tracking.

For employees, embezzlement tracking clarifies responsibilities and creates transparency by keeping track of the devices assigned to their personal use. This fosters both trust and a sense of fairness. It also prevents confusion during personnel changes or device handovers.

What is Embezzlement and How Can Companies Prevent This Risk?

Embezzlement is the unauthorized use, damage, or misappropriation of corporate assets entrusted to them by an employee. Such violations are considered crimes under the Turkish Penal Code and carry serious penalties. This situation, which is particularly prevalent in public institutions, can also lead to serious financial and reputational losses in the private sector.

Article 247 of Turkish Penal Code No. 5237 defines the crime of embezzlement and its penalty as follows:

“A public official who embezzles, for himself or another, property entrusted to him by virtue of his duty or for which he is responsible for the protection and supervision of such property shall be punished with imprisonment from five to twelve years. (2) If the crime is committed through fraudulent conduct intended to prevent the embezzlement from being discovered, the penalty shall be increased by half. (3) If the crime of embezzlement is committed with the intention of returning the property after it has been used temporarily, the penalty may be reduced by half.”

The most important step in preventing embezzlement is transparently defining and documenting responsibilities. Digital embezzlement tracking prevents potential disputes by ensuring the record of items handed over to employees. The digital record created for each piece of equipment protects the rights of both parties and serves as evidence in potential legal proceedings. By streamlining embezzlement processes, companies can both strengthen employee relationships and minimize potential legal risks.

Digitize Your Process with Debit Tracking Software

Traditional methods for tracking debits are often time-consuming and prone to errors. This allows for easy management of processes in a digital environment with debit tracking software. Debit tracking software, especially when integrated with an integrated human resources program, offers ease of use thanks to its user-friendly interface and allows for transactions to be completed in just a few clicks.

Real-time updated digital debit records give managers and HR departments full control over company assets. Past debit transactions can be viewed and reported through the software, allowing for swift action when needed. This builds corporate memory and streamlines tracking processes.

Web-based debit tracking solutions offer easy access for teams working in different locations. They also operate in compliance with data security standards, ensuring the protection of information.

Digitalize your debit processes with HRDX. With its user-friendly interface and real-time tracking capabilities, HRDX simplifies debit tracking and minimizes errors. Manage all your human resources processes more securely and systematically by obtaining detailed information about HRDX personnel management.